Tools · AI
AI workshop: measure and govern AI at work
Measure, govern and use AI in a small business.
AI assistant payback calculator
The month an AI assistant pays back its setup. Open AGT·002Govern AIAI Act checklist for small businesses
What the AI Act asks of a business that uses AI. Open AGT·003Govern AIAI use policy template
Two Word pages to set the rules for AI use in your team. OpenWhere to start
- Measure. The AI assistant payback calculator starts from your real task: the hours it takes each week, your hourly cost, the share AI can reasonably take on, the price of the tool and the setup time. It gives the hours saved per month, the net gain and the month the tool has paid for itself, with the formulas shown. If the net gain is not positive, it says so.
- Check. The AI Act checklist for small businesses lists what the regulation asks of a business that uses AI without building it: train the people who use it, rule out prohibited uses, label some generated content, spot high-risk uses. Each point cites its article and the date it applies from, checked on EUR-Lex on 16 October 2026.
- Set the rules. The AI use policy template fits on two Word pages: approved tools, data never to enter, human review, labelling, owner. Adapt it to your business and share it with your team.
What the AI Act already requires
Since 2 February 2025, a business that uses AI must take measures to ensure AI literacy among the people who use it on its behalf (Art. 4) and must not use it for any prohibited practice (Art. 5). Since 2 August 2026, transparency obligations apply to some generated content and to chatbots (Art. 50). The obligations for the high-risk uses of Annex III, such as CV screening, will apply from 2 December 2027.
Frequently asked questions
Are the AI workshop tools free?
Yes. All three tools are free, with no account. The calculation runs in your browser: Clairsmith keeps nothing you type.
Does the AI Act apply to a freelancer using an AI assistant?
Yes: as soon as you use an AI system in your professional activity, you are a “deployer” under the regulation. For everyday use (drafting, summarising, translating), the practical points are AI literacy (Art. 4) and, if you publish deepfakes or texts meant to inform the public, transparency (Art. 50). The checklist covers each point.
How do I know whether an AI assistant pays off for my task?
Count the hours the task takes you each week and stay cautious about the share AI can take on: the calculator keeps it between 10 and 80 %, with 30 % by default. It shows the month the tool has paid for itself, or that it does not with these assumptions.
Does the checklist replace legal advice?
No. It sums up the obligations of a business that uses AI, article by article, so you know where you stand. For a high-risk use (Annex III), get support before you deploy.